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BOARD MEMORANDUM

DATE: July 17, 2018
TO: Board of Directors

FROM: Director Robert DiPrimio, Chair
Ad Hoc Compensation and Reimbursement Committee
SUBJECT: Consider Approval of Amendment to Board Policies and Procedures

SUMMARY/DISCUSSION

As part of the transition process with the formation of the new Santa Clarita Valley Water
Agency, the Board is reviewing its Director Compensation and Expense Reimbursement policy.
President Cooper appointed a five-member Ad Hoc Committee to meet and review the policy
and develop recommendations. After meeting on three occasions to review and develop the
initial proposal, the Ad Hoc Committee presented its recommendation of the proposed policy to
the Board at the June 5, 2018 Board meeting. Upon further discussion, the Board referred the
matter back to the Ad-Hoc Committee for further review.
At its last meeting, the Ad Hoc Committee thoroughly discussed the issues raised by Board
members and the attached revised recommendation of the policy (Attachment 1) addresses a
number of the comments and suggestions that were made. Also attached is the Summary of
Rules (Attachment 2) for your consideration.

The revised policy would take effect as of July 1, 2018, the beginning of the fiscal year. In
developing this proposal, the Committee attempted to find an appropriate balance between the
value of providing opportunities for the Board members to educate themselves about important
policies and water industry issues, trends and opportunities for improved operations, and the
cost of attending such conferences and events. The Committee considered the value of Board
member engagement and participation in community events as well. The revised policy reflects
an effort to provide all Directors with an opportunity to educate and inform themselves and to
engage with the community to the benefit of the Agency.

The revised policy:
 Limits the number of Category 1 events eligible for Per Diem payments to a total of 3
multi-day events per fiscal year.
 Recommends a total of 2 Categories eligible for Per Diem payments by combining the
list of preapproved events and meeting included in Category 2 and 3.
 Limits the number of Category 2 events eligible for Per Diem payments to twelve single-
day meetings per fiscal year.

Attendance at events not listed as preapproved or above the annual cap provided by the policy
would require specific Board authorization. The policy does contain a more extensive list of
preapproved meetings which is intended to give Directors greater discretion in deciding what
events to attend. The policy also ensures that Directors may continue to represent the Agency

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